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Northland Arboretum Rental Information

Upper Conference Room 32' X 36'
Boardroom
Lower Conference Room 40' X 52'
Upper Deck

The Northland Arboretum offers use of the Conference Rooms and Boardroom to non-profit organizations, businesses, and private parties when the facilities are not occupied with Arboretum-related programs and events.

Upper and Lower
Conference Rooms

Half Day (less than 5 hours)
$100.00 members
$125.00 non-members
Damage Deposit - $100.00

Full Day
$150.00 members
$175.00 non-members
Damage Deposit - $100.00

Non Profit Rate 
$5 per person
Damage Deposit - $100.00
($50 minimum - $125 maximum charge for upper or lower levels)
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Upper Level Includes:
-Adjoining kitchen
-Dishwasher
-Adjoining deck w/picnic tables
-Gas fireplace
-Projector /w screen
-Computer hookup
-vcr / dvd / audio available
-Wireless internet
-6 & 8 foot tables
-Chairs

Upper Level Capacity:
-School class layout - 48
-Banquet - 64
-Theater - 120
-Square - up to 40

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Lower Level Includes:
-Adjoining kitchen
-Adjoining patio w/picnic tables
-Projector /w screen
-Computer hookup
-Dance floor
-Wireless internet
-6 & 8 foot tables
-Chairs

Lower Level Capacity:
-School class layout - 132
-Banquet - up to 177
-Theater - 275

Boardroom - Meetings
- Capacity: 8-10
- Private meeting room
- Dry erase white board
- Wireless internet
- Boardroom table/chairs

Half Day (less than 5 hours)
$75.00 members
$100.00 non-members
Damage Deposit - $100.00

Full Day
$100.00 members
$125.00 non-members
Damage Deposit - $100.00

Non-Profit
$5.00 per person donation
Damage Deposit - $100.00

Additional Charges

-$15.00 - Coffee and cups (up to 40 people)
-$75 wireless microphone & speakers (Lower level only)

Other Available Items

-$100 golf cart rental
-$75 road sign rental (2 days prior to event if available)
-$50 road sign rental for non-profits (2 days prior to event if available)
-$150 to hire AArboretum staff to clean up after your rental

General Information for all rooms:

  • If reservation is after 4:30pm or a weekend - there is no staff onsite (security on various weeknights)
  • A walkthrough is necessary for open and close procedures-including key lockbox steps
  • Renters may bring in their own food or use a caterer of their choice.
  • Liquor is allowed only through a caterer with proof of MN liquor license permit and certificate of liability insurance
  • Payment is due on day of rental - if necessary we can invoice with payment due 10 days of invoice date

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The upper level conference room seats 60 schoolroom style, 80 banquet, and 125 theatre. This room contains a fireplace, projector, projection screen along with vcr and dvd players, pass through access to the kitchen, and a large covered deck with picnic tables.

The private boardroom seats 12 and is in close proximity to the kitchen with a dry erase white board in the room

The lower level conference room contains a kitchen, dance floor, projector, projection screen, and patio with picnic tables. This area will seat 150 plus banquet style and 250 theatre.

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- Northland Arboretum Visitor Center is a SMOKE FREE facility - this includes all building and grounds.

Wedding Rental Rates

Weddings/Receptions/Banquets: Arboretum Members Non-Members
Entire Building Partial Day (less that 2 hours) $200 $275
Entire Building Partial Day (2 - 4 hours) $300 $400
Entire Building Full Day (5pm - 11:30pm on Friday  8am - 11:30 pm Satuday) $600 $700
Rehearsal Dinner/Reception (3pm - 11:30pm on Friday  8am - 11:30 pm Satuday) $650 $750
     
Grounds Wedding Only (no building use) $250 $300
Grounds Wedding w/Main Level Conference Room Hold (4 hours) $400 $500
Grounds Wedding and Entire Building Reception (bldg. hours as above) $700 $800
Grounds Wedding/Rehearsal Dinner/Reception (bldg. hours as above) $750 $850
Grounds Wedding & Grounds Reception (No building use) $500 $600
     
Add On’s:    
Prior day hold on entire building $450 $500
Remove picnic tables from deck (24 hour notice required) $100 $125
Set up chairs & tables $100 $125
Cocktail Tables $10 per table $12
Wireless Microphone for Reception $50 $75
Security Guard $200 each $250 each
Golf Cart (must be 21 to drive and leave copy of drivers license) $100 $125
Clean up after event $325 $350

Cancellation Policy:  No Refunds of Damage Deposit & rental fee if canceled less than 180 days prior to event.  $100 Administrative Fee on all cancellations will come off of deposit.

Building Reception:  A $500.00 damage deposit plus half the rental fee is required to hold the date.
Balance is due in full at time of walkthrough (one week before event). After your event, the facility is inspected and if found in good condition, a check for damage deposit amount will be mailed to you. Please allow 25 business days to process.   Please Note:  Tables or chairs from the Arboretum building are NOT allowed be used outside.

Grounds Wedding:  Gazebo or grounds wedding only requires a $100 deposit to hold date which will be applied to total due.  Please Note:  No tables or chairs from the Arboretum building can be used outside.

 Day Before Event Info:  If Arboretum building room(s) is/are not rented, you will have access to room(s) to decorate and/or set-up only at 5 PM the prior day.  Rehearsal Dinner can be held in the building with additional rental charge as noted on page one.  If holding rehearsal dinner at Arboretum, you will have access to the upper conference room at 3:00 pm the day before your wedding.  To hold the entire building the entire prior day will be at an additional rate of $450/500.
Membership Rates:  To qualify for members rates, you must be a member of the Arboretum at least 90 days prior to your event.  Membership is non-refundable.

Cancellation Policy:  Cancellations which occur less than 180 days before the event will result in forfeiture of damage deposit and half of rental fee.  $100 Administrative Fee on all cancellations will come off of deposit.

 Decorating: You are allowed to decorate using good judgment.  PLEASE - NO CONFETTI OR GLITTER IS ALLOWED.  NO OPEN FLAMES ALLOWED.  No nails, packing tape or scotch tape is allowed.  Painters tape is allowed. Do not hang anything from sprinkler heads.  All decorations must be removed by the end of event.

Clean-up After Event:  Our expectations are that you return the rooms to their condition prior to your event, including putting all tables and chairs back in the same configuration(s).  Your caterer is responsible for removal of all food and beverage refuse after your event – be sure to verify this with your caterer.  NO FOOD OR BEVERAGES/REFUSE CAN BE LEFT OVERNIGHT.  If the Arb is hired to clean up, the fee includes clearing non-food/beverage garbage from banquet rooms & kitchen area, sweeping/vacuuming of building, resetting of chairs and tables.  The Northland Arboretum staff is not allowed to handle any personal items i.e. clothing, gifts, and any items brought in to decorate or use for wedding/reception.

Building Security/Check-Out List:  You are responsible for securing building and all items on check-out list at the end of your event.

Alcohol Policy:  Alcohol is permitted only through a caterer with a State of Minnesota liquor license permit and liability insurance. A copy of each must be provided to the Arb prior to event. Caterer and renter are responsible for cleaning up all spillage/bottles/glasses/items related to the serving of alcoholic beverages.  No alcohol is allowed outside of the building structure.

Smoking Policy: Northland Arboretum is a no-smoking area.  No smoking allowed in any buildings within the Arboretum or anywhere on the Arboretum grounds.

Security System:  The building security system automatically set at 1:00 AM.  You need to be out of the building before that.  Do not re-enter building or you will trip the alarms and be responsible for all costs involved in alarm set-off including but not limited to security personnel, police and Arb staff.

For Complete Rental Information - Please call 218-829-8770.

Upcoming Events

04/27/2017 -
6:30pm to 8:00pm
05/15/2017 -
6:30pm to 8:00pm
05/27/2017 -
9:00am to 1:00pm
06/06/2017 -
10:00am to 11:30am

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